Batches

A batch is material in your organisation’s custody. Everything you receive and everything a run produces becomes a batch, with the weight your own scale read and every kilogram committed out of it.

Note

“Batch” is the word RezetHub ships. Your organisation may use a different word (for example “Lot”), set by your stream profile or renamed under Vocabulary in settings. Renaming changes only what screens show, never what was recorded.

The Batches list

Open Batches in the menu. Each row shows the batch code, Material, State, Weighed in and Still here. The rows are grouped into lanes, and the chips along the top narrow the list to one lane:

Lane	What it means
Not yet measured	Nobody has weighed it
Ready for a run	Weighed, nothing committed
In a run	Committed to a run that is still open
On a consignment	Committed to a consignment
Sealed	Somebody stood behind it
Consumed	Every kilogram went into a run that sealed
Recalled	The seal was superseded and the material is back on the floor

The search box (Search what is in your custody) looks across every batch you hold by code, material, source or origin, not just the ones on the page.

Click a row to open its card on the side. Depending on its lane and your seat, the card offers Open the batch, Weigh it in, Start a run with it, Seal… and Recall….

Register an arrival

Material arrives at the gate with a label and a description, not a weight. Registering it opens a batch; weighing is the next step.

1. On Batches, select Record an arrival (the menu item is Receipting).
2. Under How did it get here?, choose:
   • Under a movement: pick the consignment it came in on. Only consignments in your own books with nothing yet booked in against them are offered. The screen shows what the sender said they were sending, in their words, and who it came from.
   • A direct drop-off: handed over at the gate with no consignment recorded. No sender is named.
3. Under What arrived, choose the Material, the Role enacted and who it was Booked in by.
4. Under How did it arrive?, choose As agreed, Mixed or Largely out of scope. If it was not as agreed, tick what was wrong with it (for example Wet, Mixed with general waste, Loose, not baled). Optionally enter how much of the load can actually be processed, as a percentage.
5. Select Register this arrival, then confirm with Register — this opens the lot.

Caution

A registered arrival cannot be un-opened. A mistake is corrected by recording a new fact, never by editing. If you send a direct drop-off twice, you get two batches.

RezetHub then takes you to the weighing screen.

Weigh a batch in

A batch has no weight until someone records a reading, and a reading must be backed by a photograph.

1. Open the batch and select Record a reading (or Weigh it in from the list).
2. If nothing has been photographed against the batch yet, the form is not shown. Select Hand off to a phone and scan the code with any phone to take the photos. See Capture and photo proof.
3. Once a photo is on record, fill in The reading: either the Net weight (kg), or Gross (kg) and Tare (kg) from a weighbridge ticket (the net weight is worked out for you), the scale it was Weighed on, the Role enacted and who Recorded by.
4. Answer the fields under The assay. These come from your organisation’s stream profile, and required ones must be answered.
5. Select Record this reading and confirm with Record — this appends to the lot.

A later re-weigh is recorded the same way. Both readings stay on the record, and RezetHub stands behind the newer one.

The one rule

Committed can never exceed weighed in. Every kilogram you commit to a run or a consignment is checked against what was weighed into the batch, at the moment you commit it. This is the one place RezetHub refuses you outright.

If a corrected weigh-in reads lower than what was already committed, the batch shows Over-committed and explains the breach. Both readings stay on the record.

The batch page

The batch page shows what your scale read, Where this has gone (every commitment out of it), Where this came from, the Site it was created at, and the evidence it carries. From here you can:

• Commit into a run — opens a new run with this batch wired in. How much goes is decided there.
• Send it on — opens a new consignment with this batch on it. Only offered for a sealed batch with kilograms left. See Consignments.
• Open the report, Print label, and Its chain (a walkable view of the chain around this batch).

A batch’s site is where it was created and never changes. When material moves to another site on a consignment, the receiving end opens a new batch.

You can also add tasks and notes on the batch page. Notes sit beside the record and are not part of it.

Seal a batch

Sealing says you stand behind the readings recorded against the batch. A batch must be sealed before it can go on a consignment.

1. Select Seal… on the batch page or on its card in the list.
2. Read the confirmation and select Seal — no more changes.

A seal is refused when:

• nobody has weighed the batch (weigh it in first);
• your stream profile requires a field that the batch has not answered;
• the batch names a product spec with several variants and no counts per variant.

Caution

Sealing cannot be taken back. A sealed batch takes no further reading; a wrong figure is corrected by recording a new one beside it. Photographs can still be added. Publishing the passport is a separate step.

Recall a sealed batch

If a sealed batch turns out to be wrong, recall it from its card in the Batches list.

1. Select Recall….
2. Choose why: for example The material did not meet the quality it was sealed as, The material was found to be contaminated, or The counterparty sent the material back.
3. Select Recall — the seal is superseded, or Keep the seal to back out.

The material goes back on the floor as ordinary material and its commitments are released. The seal stays on the record with your reason beside it, and the passport shows the recall. A recalled batch cannot be sealed again: feed it into a new run and seal what comes out.

Print labels

1. On the batch page, select Print label.
2. Enter how many labels to print and print them.

Print on 100 × 150 mm label stock at 100% with scaling turned off. The label carries a code and a QR that opens the record. The number you print becomes the batch’s expected tag count: until that many label photographs are on record, the evidence report shows the batch as not fully tagged. Reprinting is free.

Record an inspection

Batches produced by a run can carry an inspection before they are sealed.

1. On the output batch’s page, find Inspection · before the seal.
2. Enter Units inspected and Units rejected.
3. Select Record the inspection.

An inspection never blocks the seal. A batch sealed without one shows QA as No data on the evidence report. A second inspection sits beside the first, never over it.